Microsoft Word 2016 Shortcuts Keys : Master Microsoft Word 2016 with essential shortcut keys to boost your productivity. Learn the best shortcuts for efficient document editing, formatting, and navigation.
Table of Contents : Microsoft Word 2016 Shortcuts Keys Microsoft Word 2016 Shortcuts Keys : Basic ShortcutsAction Shortcut Go to ” Inform me of your intentions.” Alt+Q Open Ctrl+O Save Ctrl+S Close Ctrl+W Cut Ctrl+X Copy Ctrl+C Paste Ctrl+V Select all Ctrl+A Bold Ctrl+B Italic Ctrl+I Underline Ctrl+U Decrease font size 1 point Ctrl+[ Increase font size 1 point Ctrl+] Center text Ctrl+E Left align text Ctrl+L Right align text Ctrl+R Cancel Esc Undo Ctrl+Z Redo Ctrl+Y Zoom To change the Zoom dialog box’s tab to the desired value, use Alt+W, Q
Navigating the Ribbon with Keyboard
The tab-organized strip at the top of Word is called the ribbon.Each tab displays different groups of commands.
Access Keys for Ribbon Tabs
Action Shortcut Open File page (Backstage view) Alt+F Open Design tab (themes, colors, effects) Alt+G Open Home tab (common formatting commands, paragraph styles, Find tool) Alt+H Open Mailings tab (Mail Merge, envelopes, labels) Alt+M Open Insert tab (tables, pictures, shapes, headers, text boxes) Alt+N Open Layout tab (margins, orientation, indentation, spacing) Alt+P Open “Tell me” box Alt+Q, then enter the search term Open Review tab (Spell Check, proofing languages, track and review changes) Alt+R Open References tab (table of contents, footnotes, citations) Alt+S Open View tab (document view or mode, Zoom magnification, manage multiple windows) Alt+W
Using Commands on the Ribbon with Keyboard
Action Shortcut Move to the list of ribbon tabs Alt; press a shortcut to go directly to a tab Move into the ribbon Down Arrow Move between commands Tab or Shift+Tab Move in the selected group Down Arrow Move between groups on a ribbon Ctrl+Right Arrow or Ctrl+Left Arrow
Access Keys with Visible KeyTips
Press Alt.
Press the letter shown in the Key Tip that appears over the command you want to use.
Changing Keyboard Focus without Using the Mouse
Action Shortcut Choose the ribbon’s active tab and turn on the access keys. Alt or F10 Move the focus to commands on the ribbon Tab or Shift+Tab Move focus to each command on the ribbon Tab or Shift+Tab Move among items on the ribbon Down Arrow, Up Arrow, Left Arrow, or Right Arrow Expand or collapse the ribbon Ctrl+F1 Display shortcut menu for selected item Shift+F10 Move focus to a different pane (e.g., Format Picture pane, Grammar pane, Selection pane) F6 Activate selected command or control on the ribbon Spacebar or Enter Open selected menu or gallery on the ribbon Spacebar or Enter Once you’ve finished changing a parameter in a ribbon control, move your attention back to your document. Enter
Keyboard Shortcuts for Document Creation and Editing
Action Shortcut Create a new document Ctrl+N Open a document Ctrl+O Close a document Ctrl+W Split the document window Alt+Ctrl+S Remove document window split Alt+Shift+C or Alt+Ctrl+S Save a document Ctrl+S
Working with Web Content and Hyperlinks
Action Shortcut Insert a hyperlink Ctrl+K Go back one page Alt+Left Arrow Go forward one page Alt+Right Arrow Refresh F9
Print and Preview Documents
Action Shortcut Print a document Ctrl+P Switch to print preview Alt+Ctrl+I When zoomed in, scroll through the preview page. Arrow keys When zoomed out, scroll across the preview page. Page Up or Page Down Zoom out to first preview page Move to first preview page Ctrl+Home When zoomed out, scroll to the bottom of the preview page. Move to the Bottom of the Preview Page Ctrl+End
Checking Spelling and Reviewing Changes
Action Shortcut Insert a comment Alt+R, C Turn change tracking on or off Ctrl+Shift+E Close the Reviewing Pane if open Alt+Shift+C Select Review tab on ribbon Alt+R, then Down Arrow to move to commands on this tab Select Spelling & Grammar Alt+R, S
Finding, Replacing, and Navigating
Action Shortcut Open the search box in Navigation pane Ctrl+F Replace text, formatting, special items Ctrl+H Go to a page, bookmark, footnote, table, comment, graphic, or other location Ctrl+G Switch between the last four places edited Alt+Ctrl+Z
Moving Around a Document
Action Shortcut One character to the left Left Arrow One character to the right Right Arrow One word to the left Ctrl+Left Arrow One word to the right Ctrl+Right Arrow One paragraph up Ctrl+Up Arrow One paragraph down Ctrl+Down Arrow One cell to the left (in a table) Shift+Tab One cell to the right (in a table) Tab Up one line Up Arrow Down one line Down Arrow To the end of a line End To the beginning of a line Home To the top of the window Alt+Ctrl+Page Up To the End of The Window To the End Of The Window Alt+Ctrl+Page Down Up one screen (scrolling) Page Up Down one screen (scrolling) Page Down on to the following page’s top Ctrl+Page Down Returning to the previous page’s top Ctrl+Page Up To the end of a document Ctrl+End To the beginning of a document Ctrl+Home To a previous revision Shift+F5 After opening a document, to the last location you were working Shift+F5
Selecting Text and Graphics
Action Shortcut Turn extend mode on F8 Select the nearest character F8, then press Left Arrow or Right Arrow Increase the size of a selection F8 (press once to select a word, twice to select a sentence, etc.) Reduce the size of a selection Shift+F8 Turn extend mode off Esc Extend selection one character to the right Shift+Right Arrow Extend the selection a single character to the left Shift+Left Arrow Extend selection to the end of a word Ctrl+Shift+Right Arrow Extend selection to the beginning of a word Ctrl+Shift+Left Arrow Extend selection to the end of a line Shift+End Move the selection to the start of a line Shift+Home Extend selection one line down Shift+Down Arrow Extend selection one line up Shift+Up Arrow Extend selection to the end of a paragraph Ctrl+Shift+Down Arrow Extend selection to the beginning of a paragraph Ctrl+Shift+Up Arrow Extend selection one screen down Shift+Page Down Extend selection one screen up Shift+Page Up Extend selection to the start of a document Ctrl+Shift+Home Extend selection to the end of a document Ctrl+Shift+End Extend selection to the end of a window Alt+Ctrl+Shift+Page Down Extend selection to include the entire document Ctrl+A
Deleting Text and Graphics
Action Shortcut Delete one character to the left Backspace Delete one word to the left Ctrl+Backspace Delete one character to the right Delete Delete one word to the right Ctrl+Delete Cut selected text to the Office Clipboard Ctrl+X Undo the last action Ctrl+Z Cut to the Spike Ctrl+F3
Copying and Moving Text and Graphics
Action Shortcut Open the Office Clipboard Alt+H, then F,O Select text or images can be copied to the Office Clipboard. Ctrl+C Cut a portion of a text or image to the Office Clipboard. Ctrl+X Paste the most recent addition or item from the Office Clipboard Ctrl+V Move text or graphics once F2 (then move the cursor and press Enter) Once, duplicate any text or images. Shift+F2 (then make a cursor movement and hit Enter) Open the Create New Building Block dialog box Alt+F3 Display the shortcut menu associated with a building block Shift+F10 Cut to the Spike Ctrl+F3 Paste the Spike contents Ctrl+Shift+
Copy formatting from text: Ctrl+Shift+C
Apply copied formatting to text: Ctrl+Shift+V
Change the font: Ctrl+Shift+F
Change the font size: Ctrl+Shift+P
Increase the font size by 1 point: Ctrl+Shift+>
Decrease the font size by 1 point: Ctrl+Shift+<
Increase the font size by 1 point: Ctrl+]
Decrease the font size by 1 point: Ctrl+[
Apply bold formatting: Ctrl+B
Apply italic formatting: Ctrl+I
Apply underline formatting: Ctrl+U
Apply double underline formatting: Ctrl+Shift+D
Apply superscript formatting: Ctrl+Shift+=
Apply subscript formatting: Ctrl+=
Remove manual character formatting: Ctrl+Spacebar
Change case: Shift+F3
Apply the format painter: Ctrl+Shift+C
Center a paragraph: Ctrl+E
Justify a paragraph: Ctrl+J
Left align a paragraph: Ctrl+L
Right align a paragraph: Ctrl+R
Add or remove one line space preceding a paragraph: Ctrl+0 (zero)
Set line spacing: Ctrl+1 (single), Ctrl+2 (double), Ctrl+5 (1.5)
Add or remove space before the paragraph: Ctrl+Shift+M
Add or remove space after the paragraph: Ctrl+Shift+M
Add or remove a space before the paragraph: Ctrl+Shift+S
Add or remove a space after the paragraph: Ctrl+Shift+S
Indent a paragraph from the left: Ctrl+M
Remove a paragraph indent from the left: Ctrl+Shift+M
Create a hanging indent: Ctrl+T
Reduce a hanging indent: Ctrl+Shift+T
Remove paragraph formatting: Ctrl+Q
Inserting and Editing Objects
Insert a table: Alt+N, T
Insert a table with a specific number of columns and rows: Alt+N, T , then use Arrow keys to select columns and rows, then Enter
Open Table Properties: Alt+J, L
Open Insert tab to insert a picture: Alt+N, P
Open Insert tab to insert a shape: Alt+N, S
Open Insert tab to insert a SmartArt graphic: Alt+N, M
Open Insert tab to insert a chart: Alt+N, C
Open Insert tab to insert a text box: Alt+N, X
Insert a Footnote: Ctrl+Alt+F
Insert an Endnote: Ctrl+Alt+D
Insert a page break: Ctrl+Enter
Insert a column break: Ctrl+Shift+Enter
Insert a document object: Alt+N, J
Insert an equation: Alt+=
Insert a symbol: Alt+N, U
Insert a line break: Shift+Enter
Insert a hyperlink: Ctrl+K
Edit a hyperlink: Alt+J, L, K
Insert a date or time field: Alt+Shift+D
Insert a field: Alt+Shift+T
Insert a file: Alt+Shift+L
Insert a section break: Ctrl+Shift+Enter
Update selected fields: F9
Unlink a field: Ctrl+Shift+F9
Lock a field: Ctrl+F11
Unlock a field: Ctrl+Shift+F11
Switch between field codes and their values: Alt+F9
Go to the next field: F11
Go to the previous field: Shift+F11
Working with Mail Merge
Preview a mail merge: Alt+Shift+K
Merge a document: Alt+Shift+N
Print merged documents: Alt+Shift+M
Edit a mail-merge data document: Alt+Shift+E
Insert a merge field: Alt+Shift+F
Other Useful Shortcuts
Cancel a command: Esc
Help: F1
Activate the menu bar: F10
Display the shortcut menu for a selected item: Shift+F10
Switch to the next window: Alt+Tab
Switch to the previous window: Alt+Shift+Tab
Close the active window: Ctrl+W
Restore the size of the active window after you maximize it: Alt+Spacebar , then R
Move to a task pane from another pane in the program window: F6
When more than one window is open, switch to the next window: Ctrl+F6
Switch to the previous window: Ctrl+Shift+F6
Maximize or restore a selected window: Ctrl+F10
Copy a picture of the screen to the Clipboard: Print Screen
Copy a picture of the selected window to the Clipboard: Alt+Print Screen
