Microsoft Word 2016 Shortcuts Keys : Master Microsoft Word 2016 with essential shortcut keys to boost your productivity. Learn the best shortcuts for efficient document editing, formatting, and navigation.
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Table of Contents : Microsoft Word 2016 Shortcuts Keys
To change the Zoom dialog box’s tab to the desired value, use Alt+W, Q
Navigating the Ribbon with Keyboard
The tab-organized strip at the top of Word is called the ribbon.Each tab displays different groups of commands.
Access Keys for Ribbon Tabs
Action
Microsoft Word 2016 shortcut keys
Open File page (Backstage view)
Alt+F
Open Design tab (themes, colors, effects)
Alt+G
Open Home tab (common formatting commands, paragraph styles, Find tool)
Alt+H
Open Mailings tab (Mail Merge, envelopes, labels)
Alt+M
Open Insert tab (tables, pictures, shapes, headers, text boxes)
Alt+N
Open Layout tab (margins, orientation, indentation, spacing)
Alt+P
Open “Tell me” box
Alt+Q, then enter the search term
Open Review tab (Spell Check, proofing languages, track and review changes)
Alt+R
Open References tab (table of contents, footnotes, citations)
Alt+S
Open View tab (document view or mode, Zoom magnification, manage multiple windows)
Alt+W
Using Commands on the Ribbon with Keyboard
Action
Microsoft Word 2016 shortcut keys
Move to the list of ribbon tabs
Alt; press a shortcut to go directly to a tab
Move into the ribbon
Down Arrow
Move between commands
Tab or Shift+Tab
Move in the selected group
Down Arrow
Move between groups on a ribbon
Ctrl+Right Arrow or Ctrl+Left Arrow
Access Keys with Visible KeyTips
Press Alt.
Press the letter shown in the Key Tip that appears over the command you want to use.
Changing Keyboard Focus without Using the Mouse
Action
Microsoft Word 2016 shortcut keys
Choose the ribbon’s active tab and turn on the access keys.
Alt or F10
Move the focus to commands on the ribbon
Tab or Shift+Tab
Move focus to each command on the ribbon
Tab or Shift+Tab
Move among items on the ribbon
Down Arrow, Up Arrow, Left Arrow, or Right Arrow
Expand or collapse the ribbon
Ctrl+F1
Display shortcut menu for selected item
Shift+F10
Move focus to a different pane (e.g., Format Picture pane, Grammar pane, Selection pane)
F6
Activate selected command or control on the ribbon
Spacebar or Enter
Open selected menu or gallery on the ribbon
Spacebar or Enter
Once you’ve finished changing a parameter in a ribbon control, move your attention back to your document.
Enter
Keyboard Shortcuts for Document Creation and Editing
Action
Microsoft Word 2016 shortcut keys
Create a new document
Ctrl+N
Open a document
Ctrl+O
Close a document
Ctrl+W
Split the document window
Alt+Ctrl+S
Remove document window split
Alt+Shift+C or Alt+Ctrl+S
Save a document
Ctrl+S
Working with Web Content and Hyperlinks
Action
Microsoft Word 2016 shortcut keys
Insert a hyperlink
Ctrl+K
Go back one page
Alt+Left Arrow
Go forward one page
Alt+Right Arrow
Refresh
F9
Print and Preview Documents
Action
Microsoft Word 2016 shortcut keys
Print a document
Ctrl+P
Switch to print preview
Alt+Ctrl+I
When zoomed in, scroll through the preview page.
Arrow keys
When zoomed out, scroll across the preview page.
Page Up or Page Down
Zoom out to first preview page Move to first preview page
Ctrl+Home
When zoomed out, scroll to the bottom of the preview page. Move to the Bottom of the Preview Page
Ctrl+End
Checking Spelling and Reviewing Changes
Action
Microsoft Word 2016 shortcut keys
Insert a comment
Alt+R, C
Turn change tracking on or off
Ctrl+Shift+E
Close the Reviewing Pane if open
Alt+Shift+C
Select Review tab on ribbon
Alt+R, then Down Arrow to move to commands on this tab
Select Spelling & Grammar
Alt+R, S
Finding, Replacing, and Navigating
Action
Microsoft Word 2016 shortcut keys
Open the search box in Navigation pane
Ctrl+F
Replace text, formatting, special items
Ctrl+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location
Ctrl+G
Switch between the last four places edited
Alt+Ctrl+Z
Moving Around a Document
Action
Microsoft Word 2016 shortcut keys
One character to the left
Left Arrow
One character to the right
Right Arrow
One word to the left
Ctrl+Left Arrow
One word to the right
Ctrl+Right Arrow
One paragraph up
Ctrl+Up Arrow
One paragraph down
Ctrl+Down Arrow
One cell to the left (in a table)
Shift+Tab
One cell to the right (in a table)
Tab
Up one line
Up Arrow
Down one line
Down Arrow
To the end of a line
End
To the beginning of a line
Home
To the top of the window
Alt+Ctrl+Page Up
To the End of The Window To the End Of The Window
Alt+Ctrl+Page Down
Up one screen (scrolling)
Page Up
Down one screen (scrolling)
Page Down
on to the following page’s top
Ctrl+Page Down
Returning to the previous page’s top
Ctrl+Page Up
To the end of a document
Ctrl+End
To the beginning of a document
Ctrl+Home
To a previous revision
Shift+F5
After opening a document, to the last location you were working
Shift+F5
Selecting Text and Graphics
Action
Microsoft Word 2016 shortcut keys
Turn extend mode on
F8
Select the nearest character
F8, then press Left Arrow or Right Arrow
Increase the size of a selection
F8 (press once to select a word, twice to select a sentence, etc.)
Reduce the size of a selection
Shift+F8
Turn extend mode off
Esc
Extend selection one character to the right
Shift+Right Arrow
Extend the selection a single character to the left
Shift+Left Arrow
Extend selection to the end of a word
Ctrl+Shift+Right Arrow
Extend selection to the beginning of a word
Ctrl+Shift+Left Arrow
Extend selection to the end of a line
Shift+End
Move the selection to the start of a line
Shift+Home
Extend selection one line down
Shift+Down Arrow
Extend selection one line up
Shift+Up Arrow
Extend selection to the end of a paragraph
Ctrl+Shift+Down Arrow
Extend selection to the beginning of a paragraph
Ctrl+Shift+Up Arrow
Extend selection one screen down
Shift+Page Down
Extend selection one screen up
Shift+Page Up
Extend selection to the start of a document
Ctrl+Shift+Home
Extend selection to the end of a document
Ctrl+Shift+End
Extend selection to the end of a window
Alt+Ctrl+Shift+Page Down
Extend selection to include the entire document
Ctrl+A
Deleting Text and Graphics
Action
Microsoft Word 2016 shortcut keys
Delete one character to the left
Backspace
Delete one word to the left
Ctrl+Backspace
Delete one character to the right
Delete
Delete one word to the right
Ctrl+Delete
Cut selected text to the Office Clipboard
Ctrl+X
Undo the last action
Ctrl+Z
Cut to the Spike
Ctrl+F3
Copying and Moving Text and Graphics
Action
Microsoft Word 2016 shortcut keys
Open the Office Clipboard
Alt+H, then F,O
Select text or images can be copied to the Office Clipboard.
Ctrl+C
Cut a portion of a text or image to the Office Clipboard.
Ctrl+X
Paste the most recent addition or item from the Office Clipboard
Ctrl+V
Move text or graphics once
F2 (then move the cursor and press Enter)
Once, duplicate any text or images.
Shift+F2 (then make a cursor movement and hit Enter)
Open the Create New Building Block dialog box
Alt+F3
Display the shortcut menu associated with a building block
Shift+F10
Cut to the Spike
Ctrl+F3
Paste the Spike contents
Ctrl+Shift+
Copy Formatting
Copy formatting from text: Ctrl+Shift+C
Apply copied formatting to text: Ctrl+Shift+V
Applying Character Formatting
Change the font: Ctrl+Shift+F
Change the font size: Ctrl+Shift+P
Increase the font size by 1 point: Ctrl+Shift+>
Decrease the font size by 1 point: Ctrl+Shift+<
Increase the font size by 1 point: Ctrl+]
Decrease the font size by 1 point: Ctrl+[
Apply bold formatting: Ctrl+B
Apply italic formatting: Ctrl+I
Apply underline formatting: Ctrl+U
Apply double underline formatting: Ctrl+Shift+D
Apply superscript formatting: Ctrl+Shift+=
Apply subscript formatting: Ctrl+=
Remove manual character formatting: Ctrl+Spacebar
Change case: Shift+F3
Apply the format painter: Ctrl+Shift+C
Applying Paragraph Formatting
Center a paragraph: Ctrl+E
Justify a paragraph: Ctrl+J
Left align a paragraph: Ctrl+L
Right align a paragraph: Ctrl+R
Add or remove one line space preceding a paragraph: Ctrl+0 (zero)
Set line spacing: Ctrl+1 (single), Ctrl+2 (double), Ctrl+5 (1.5)
Add or remove space before the paragraph: Ctrl+Shift+M
Add or remove space after the paragraph: Ctrl+Shift+M
Add or remove a space before the paragraph: Ctrl+Shift+S
Add or remove a space after the paragraph: Ctrl+Shift+S
Indent a paragraph from the left: Ctrl+M
Remove a paragraph indent from the left: Ctrl+Shift+M
Create a hanging indent: Ctrl+T
Reduce a hanging indent: Ctrl+Shift+T
Remove paragraph formatting: Ctrl+Q
Inserting and Editing Objects
Insert a table: Alt+N, T
Insert a table with a specific number of columns and rows: Alt+N, T, then use Arrow keys to select columns and rows, then Enter
Open Table Properties: Alt+J, L
Open Insert tab to insert a picture: Alt+N, P
Open Insert tab to insert a shape: Alt+N, S
Open Insert tab to insert a SmartArt graphic: Alt+N, M
Open Insert tab to insert a chart: Alt+N, C
Open Insert tab to insert a text box: Alt+N, X
Insert a Footnote: Ctrl+Alt+F
Insert an Endnote: Ctrl+Alt+D
Insert a page break: Ctrl+Enter
Insert a column break: Ctrl+Shift+Enter
Insert a document object: Alt+N, J
Insert an equation: Alt+=
Insert a symbol: Alt+N, U
Insert a line break: Shift+Enter
Insert a hyperlink: Ctrl+K
Edit a hyperlink: Alt+J, L, K
Insert a date or time field: Alt+Shift+D
Insert a field: Alt+Shift+T
Insert a file: Alt+Shift+L
Insert a section break: Ctrl+Shift+Enter
Update selected fields: F9
Unlink a field: Ctrl+Shift+F9
Lock a field: Ctrl+F11
Unlock a field: Ctrl+Shift+F11
Switch between field codes and their values: Alt+F9
Go to the next field: F11
Go to the previous field: Shift+F11
Working with Mail Merge
Preview a mail merge: Alt+Shift+K
Merge a document: Alt+Shift+N
Print merged documents: Alt+Shift+M
Edit a mail-merge data document: Alt+Shift+E
Insert a merge field: Alt+Shift+F
Other Useful Microsoft Word 2016 shortcut keys
Cancel a command: Esc
Help: F1
Activate the menu bar: F10
Display the shortcut menu for a selected item: Shift+F10
Switch to the next window: Alt+Tab
Switch to the previous window: Alt+Shift+Tab
Close the active window: Ctrl+W
Restore the size of the active window after you maximize it: Alt+Spacebar, then R
Move to a task pane from another pane in the program window: F6
When more than one window is open, switch to the next window: Ctrl+F6
Switch to the previous window: Ctrl+Shift+F6
Maximize or restore a selected window: Ctrl+F10
Copy a picture of the screen to the Clipboard: Print Screen
Copy a picture of the selected window to the Clipboard: Alt+Print Screen
FAQ – Microsoft Word 2016 Shortcut Keys
1. What are Microsoft Word 2016 shortcut keys?
Microsoft Word 2016 shortcut keys are combinations of keyboard keys that allow you to quickly perform actions such as formatting text, saving documents, or navigating through your work without using the mouse.
2. Why should I use shortcut keys in Microsoft Word 2016?
Shortcut keys save time, improve workflow, and reduce repetitive strain from constant mouse use. They help you perform tasks faster and more efficiently.
3. How can I copy and paste text using shortcut keys in Word 2016?
To copy text, press Ctrl + C. To paste it, press Ctrl + V. If you want to cut instead of copy, use Ctrl + X.
4. What is the shortcut key to save a document in Microsoft Word 2016?
Press Ctrl + S to save the current document. If you are saving it for the first time, Word will ask you to choose a location and file name.
5. How do I undo and redo actions using in Microsoft Word 2016 shortcut keys?
To undo the last action, press Ctrl + Z. To redo an action you just undid, press Ctrl + Y.
6. What is the shortcut for selecting all text in Microsoft Word 2016?
Press Ctrl + A to select the entire document content at once.
7. How can I make text bold, italic, or underlined using shortcut keys?
Bold: Ctrl + B
Italic: Ctrl + I
Underline: Ctrl + U
8. What shortcut key opens the Find and Replace feature in Word 2016?
Press Ctrl + H to open the Find and Replace dialog box. For just finding text, use Ctrl + F.
9. Is there a shortcut to print a document in Microsoft Word 2016?
Yes. Press Ctrl + P to open the print settings and quickly print your document.
10. Where can I find a full list of Microsoft Word 2016 shortcut keys?
You can find a complete list in Microsoft’s official documentation or by searching online for “Microsoft Word 2016 keyboard shortcuts PDF.” Many websites also provide printable cheat sheets for easy reference.
